UNAPPROVED MINUTES OF

March 2, 2010

 

            The Moody County Commissioners met in regular session on Tuesday, March 2, 2010 in the County Commissioners' Room in the Courthouse at 9:00 AM, with the following members present:  Martin May, Chairman, Alvin Gullickson, David Stenberg, Tony Firman, and Tom Peper, with Lori Schaefers, Auditor as Clerk of the Board.

 

AUDITOR'S ACCOUNT WITH THE COUNTY TREASURER

 

            To the Honorable Board of County Commissioners, Moody County:

 

            I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County as of February 28, 2010, which includes money collected for schools, cities, townships and state:

 

Total amount of deposits in bank:                                                                                                $ 2,281.00

Total amount of actual cash:                                                                                                       $ 1,995.49

Total amount of checks and drafts in

Treasurer’s possession not exceeding 3 days:                                                                            $ 17,335.36

Itemized list of all items, checks and drafts which

have been in the treasurer's possession over 3 days:                                                                       $ 695.68

First National Bank Flandreau CD                                                                                        $ 2,650,000.00

First National Bank Flandreau Savings                                                                                     $ 399,757.21

Colman Home Federal Bank Money Market CD                                                                        $ 141,135.22

Flandreau First Savings Bank CD                                                                                          $ 1,175,000.00

      TOTAL                                                                                                                          $ 4,388,199.96

 

                              Dated this 8th day of March, 2010

                              Lori Schaefers

                              Moody County Auditor

 

            Chairman May called the meeting to order.  Motion by Peper, seconded by Gullickson to approve the agenda as amended.  All voted “aye”.  Motion by Gullickson, seconded by Firman to approve the minutes of February 16, 2010.  All voted “aye”.

 

            Auditor Schaefers reviewed department budgets with the Board.

 

            Schaefers presented poor relief cases to the Board.  Motion by Gullickson, seconded by Peper to approve county burial poor relief case #20100211 in the amount of $3,125.00.  All voted “aye”.  Motion by Peper, seconded by Firman to deny poor relief case #20100203 due to no response from the individual to the information request.  All voted “aye”.  Motion by Gullickson, seconded by Stenberg to deny poor relief case #20091101 due to no response from the individual to the information request.  All voted “aye”.

 

            Motion by Firman, seconded by Gullickson to approve the following resolution, with all members voting “aye”:

 

GENERAL FUND

CAPITAL ACCUMULATION RESOLUTION

#10030201

 

WHEREAS, the County Commissioners may authorize the accumulation of funds for a period longer than one year for capital outlay purposes, and

 

WHEREAS, Moody County currently has unsettled cases for poor relief medical assistance payments.

 

WHEREAS, Moody County has long-term needs but with tax limitations does not have the funding available in a single-budget year.

 

NOW, THEREFORE BE IT RESOLVED that the Moody County Commissioners do hereby agree to accumulate funds out of the General Fund as cash reserves to allow for the purpose of payments on unsettled cases for poor relief medical assistance.  Moody County hereby agrees to designate $200,000 in 2010 for General Fund Capital Accumulation projects.

 

Dated at Flandreau, South Dakota this 2nd day of March 2010.

 

Martin J. May, Chairman                             ATTEST:  Lori Schaefers

Thomas P Peper, Commissioner                                 Moody County Auditor

Alvin Gullickson, Commissioner

David Stenberg, Commissioner

Tony Firman, Commissioner

 

            Highway Superintendent Marc Blum met with the Board, along with Dar Ellis of DMI, Stan Dissing of Butler Machinery Company, and Stan Peterson of Sheehan Mack.  Motion by Peper, seconded by Stenberg to authorize Chairman May to sign the Striping & Continuing Maintenance contract between Moody County and the State of SD.  All voted “aye”.  Discussion was held on the condition of certain County roads.  As advertised, the bid opening for the Compactor Roller was held at 9:15 AM.  The following four bids were received:

 

            Sheehan Mack Sales                 2009 Volvo PT125 Pnrumatic Roller            $63,400.00           (and)

            Sioux Falls, SD                         2010 Volvo PT125 Pnrumatic Roller            $71,300.00

 

            Butler Machinery Company         2010 Cat PS150C 9 wheel roller                 $64,660.00

            Sioux Falls, SD

 

            Titan Machinery                         2010 Leeboy/Rosco Tru-Pac 915                $73,150.00

            Sioux Falls, SD

 

            Diesel Machinery, Inc.                2010 HYPAC C530AH                               $67,750.00

            Sioux Falls, SD

 

The Board tabled the decision on the bids until the next meeting to enable Blum to research the options on all bids received.  Ellis, Dissing, and Peterson then left the meeting.  Blum presented a travel request to the Board.  Motion by Stenberg, seconded by Firman to authorize Blum to attend the County Highway Superintendent’s Short Course in Brookings March 9-11.  All voted “aye”.  Blum discussed detours for the Hwy 34 and I-29 construction projects, and discussed County bridges.

 

            Kristene Rancour, Ambulance Supervisor met with the Board to present the monthly ambulance report.  Rancour also presented a new hire request and an employee step increase.  Motion by Gullickson, seconded by Firman to hire Casey Kneebone as a part-time on call ambulance driver, Grade 7 Step A at $10.46/hour retro-effective February 19, 2010.  All voted “aye”.  Motion by Firman, seconded by Stenberg to approve the one-year step increase of Kristene Rancour to an EMT/SSP Step C at $32,874.58/year retro-effective March 1, 2010.  All voted “aye”.

 

            John Hanson, custodian met with the Board to discuss the courthouse roof.  The Board instructed Schaefers to contact architect Jeff Nelson of Baldridge and Nelson to discuss advertising for bids to re-roof the courthouse.

 

            Discussion was held on the janitor situation at the Extension Building and on the attendance at the mandatory ADA training.

 

            Buddy Tye, Weed Supervisor met with the Board to discuss grant information.  Motion by Gullickson, seconded by Stenberg to enter into executive session at 10:55 AM.  Reason:  personnel.  All voted “aye”.  Motion by Gullickson, seconded by Peper to resume regular session at 11:20 AM.  All voted “aye”.

 

            Lake County landowner Bob Baumberger, and Moody County landowners Ryan Zwart, Charlie Zwart, and Tom Schmidt met with the Board to discuss Bull Ditch.  CDI Civil Design gave an estimate of $8,400 to conduct an engineering study to determine the conditions of Bull Ditch.  Landowners are requesting that Lake County and Moody County each contribute $2,800 to help fund the engineering study.  The landowners will instruct their attorney to set up a time to meet with the Commissioners at the next meeting.

 

            Schaefers discussed the IT situation within the courthouse.  Motion by Gullickson, seconded by Peper to approve Integrated Business Solutions of Brookings to perform their quoted Phase 1 work to resolve issues with the slow network and slow DNS, and to resolve other ongoing issues with the County’s computer system, and to hire IBS as the primary company to perform future work on the County’s computer system.  All voted “aye”.

 

            Motion by Firman, seconded by Stenberg to approve the budget supplement to the Civil Defense budget in the amount of $2,410.74 due to unanticipated grant revenue.  All voted “aye”.

 

            Schaefers presented travel requests to the Board.  Motion by Gullickson, seconded by Firman to authorize Auditor Schaefers to attend the Welfare Workshop in Pierre March 17th.  All voted “aye”.  Motion by Firman, seconded by Peper to authorize any interested elected and appointed County employees to attend the District Meeting in Brookings County on March 15th.  All voted “aye”.  Motion by Firman, seconded by Peper to authorize State’s Attorney Bill Ellingson to attend the Annual State’s Attorney’s Conference May 5-7 in Deadwood.  All voted “aye”.  Motion by Stenberg, seconded by Peper to authorize Extension Agent Donna Bittiker to attend the SD CES Spring FCS Educator Professional Development Training April 26-29 in Ft. Pierre.  All voted “aye”.

 

            Brenda Duncan, Director of Equalization met with the Board to present a travel request.  Motion by Firman, seconded by Peper to authorize Duncan to attend the SDAAO Conference May 25-28 in Mitchell, and to authorize Deputy DOE Karen Spencer to attend the NCRAAO Annual Conference June 21-23 in Bloomington, MN.  All voted “aye”.  Duncan also reviewed the productivity valuation information for the 2010 assessment year.

 

            Troy Wellman, Sheriff met with the Board.  Motion by Firman, seconded by Stenberg to approve the resignation of dispatcher Jennifer Christensen effective March 31, 2010, and to authorize Wellman to advertise the full-time dispatcher job opening.  All voted “aye”.  Discussion was held on the Sheriff’s vehicle inventory.

 

            Terry Albers, Emergency Manager, met with the Board to present a travel request.  Motion by Stenberg, seconded by Firman to authorize Albers to attend the Dakota 911 Conference April 5-8 in Sioux Falls and to attend the Web EOC meeting in Pierre on March 10.  All voted “aye”.  Albers also discussed flooding concerns.

 

            Auditor Schaefers presented the 2009 Annual Report and an analysis of the county’s performance.  Motion by Firman, seconded by Peper to approve the annual report and to authorize Schaefers to publish the Annual Statements as required on March 10, 2010.  All voted “aye”.  Schaefers also reviewed the estimated General Fund Surplus Analysis ending December 31, 2009.  Motion by Gullickson, seconded by Firman to adopt the following resolution with all members voting “aye”:

 

RESOLUTION 10030202

 

            WHEREAS, Moody County funds the Highway budget through tax dollars and revenue from car licenses, and

 

            WHEREAS, the current cash balance in the Highway fund will not fund estimated expenditures, and

 

            WHEREAS, the Board of Commissioners designated operating transfers out of the General Fund to the Highway Fund for 2010.

 

            NOW, THEREFORE, BE IT RESOLVED that the Operating Transfer Out of the General Fund to the Highway Fund in the amount of $600,000 be approved as outlined in the 2010 Annual Budget Means of Finance adopted on September 15, 2009.

 

            Dated at Flandreau, SD this 2nd day of March 2010.

 

Martin May, Chairman                                                ATTEST:    Lori Schaefers

Moody County Commissioners                                                    Moody County Auditor

 

            Motion by Gullickson, seconded by Firman to authorize the renewal of the 2011 fire contracts with a 0% increase to the 2010 contracts, plus a one-time payment of a portion of $15,000 remaining in the fire fund due to interest accumulations, and to authorize the renewal of the 2011 law contracts, and 2011 dispatching contract with a 1% increase from the 2010 contracts.  All voted “aye”.

 

            The following reports were received and filed in the Auditor’s Office:  Register of Deeds fees $2,883.00 and Civil fees $772.48.

 

            Motion by Gullickson, seconded by Peper to approve the following claims and issue warrants, all voted “aye”:  General:  Ahlers Automotive, service 15.00, AW Direct, supplies 51.89, Avera Flandreau Medical, nurse salary/supplies 2976.70, Allied Oil, service 63.00, Best Business Products, copier maintenance 11.40, Bob’s Electric, service 51.02, Brown & Saenger, supplies 187.46, Barnes & Noble, books 245.74, Buhl’s Cleaners, laundry 57.50, Linette Christensen, stamps/travel 39.90, Century Business Products, scan system/copies/copier maintenance 670.00, Cardmember Service, gas/lodging/postage/supplies 351.01, Cover to Cover, books 219.80, DMV, transfer/reassignment 10.00, Demco, supplies 38.66, Jesse Doyle, reimbursement 972.40, Don’s Tire Shop, service 15.00, Department of Revenue, blood alcohols 175.00, Donna Dietrich, service 138.64, William Ellingson, office expense 1595.67, Ekern Home Equipment, service/supplies 1340.70, Emergency Medical Products, supplies 385.96, Bradley Farrell, labor-toadflax 5850.00, Alvin Gullickson, travel 38.11, Galls, speakers/service 154.98, Hillyard, supplies 152.30, Inter-lakes Community Action, service 857.50, JMMWH, court appointed attorney 159.69, J&K, supplies 40.39, Knology, telephone/internet/fax 432.64, Nelva Kooistra, service 15.00, Krulls Garage, service 996.88, Linweld, service/supplies 187.91, Lincoln County Treasurer, service 189.00, Martin May, travel/reimbursement 70.22, Gail Meyer, reimbursement 147.69, Miller Funeral Home, poor relief-burial 3125.00, Minnehaha County Treasurer, jail housing 12990.45, NAPA, supplies 83.19, Bob Pesall, court appointed attorney 1279.20, Pitney Bowes, meter lease 225.00, Rhapsody Book Club, books 23.47, Cathy Rehfuss, service 15.00, Sara Reed, service 192.50, Reader Service, books 102.65, John Shaeffer, court appointed attorney 963.50, Sioux Falls Two Way Radio, supplies 70.93, David Stenberg, travel 27.75, Sturdevant’s, supplies 84.66, SDACC, registration 50.00, Secretary of State, filing fee 10.00, Schuneman Equipment, blade 60.10, Southwest Office Supply, supplies 13.28, Sparkle Car Wash, service 80.00, Terrascan, license 2858.06, Maurice Tye, reimbursement 777.60, Western Books, books 278.15, The Coalition, service 400.00.  Highway:  Greg’s Welding, repairs 209.80, Great Plains International, repairs 519.74, GCC Ready Mix, sand 1614.62, Interstate Power Systems, repairs 2215.09, J&K, supplies 137.79, Knology, phone/cable/internet 213.13, Linweld, supplies/service 214.94, Malloy, repairs 240.43, Mills & Miller, deicing salt 3194.06, Mac’s, supplies 28.32, NAPA, repairs 182.82, Rudy’s Welding, repairs 101.40, River’s Edge, oil/diesel/misc 10568.37, RDO Equipment, supplies 2060.00, Sturdevant’s, repairs 1496.10, Stan Houston Equipment, supplies 100.94, SDACHS, registration 80.00, Titan Machinery, repairs 49.17, Verizon, cell phone/service 99.09, Wheelco Brake & Supply, supplies/repairs 221.57, Zabel, repairs 148.91.  911:  Sioux Falls Two Way Radio, repair 250.00.  Flexible Spending:  Marlene Dahlmeier, reimbursement 118.00, Glenda Erickson, reimbursement 535.50, Gail Meyer, reimbursement 259.92, Maurice Tye, reimbursement 821.98.  Miscellaneous:  Brookings County, registration 59.50, City of Flandreau, utilities 1786.29, Eng Services, solid waste disposal 440.00, MidAmerican Energy, natural gas 4072.66, McLeods Printing, lawbooks 130.96, Powers Dakota Stop, gas/jail meals 1233.93, State Treasurer, monthly remittance 64338.22, SD Public Assurance, 2010 liability coverage 46966.27.  February Payroll:  147865.56.

 

            Meeting adjourned at 2:35 PM.

 

ATTEST:           Lori Schaefers                                                               Martin May, Chairman

                        Moody County Auditor                                                    Moody County Board of Commissioners