UNAPPROVED MINUTES OF

February 2, 2010

 

            The Moody County Commissioners met in regular session on Tuesday, February 2, 2010 in the County Commissioners' Room in the Courthouse at 9:00 AM, with the following members present:  Martin May, Chairman, Alvin Gullickson, David Stenberg, and Tony Firman, with Lori Schaefers, Auditor as Clerk of the Board.  Absent: Commissioner Tom Peper.

 

AUDITOR'S ACCOUNT WITH THE COUNTY TREASURER

 

            To the Honorable Board of County Commissioners, Moody County:

 

            I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County as of January 31, 2010, which includes money collected for schools, cities, townships and state:

 

Total amount of deposits in bank:                                                                                                $ 2,874.30

Total amount of actual cash:                                                                                                       $ 1,947.99

Total amount of checks and drafts in

Treasurer’s possession not exceeding 3 days:                                                                            $ 11,215.88

Itemized list of all items, checks and drafts which

have been in the treasurer's possession over 3 days:                                                                       $ 764.86

First National Bank Flandreau CD                                                                                        $ 2,300,000.00

First National Bank Flandreau Savings                                                                                     $ 440,268.11

Colman Home Federal Bank Money Market CD                                                                        $ 141,065.73

Flandreau First Savings Bank CD                                                                                          $ 1,525,000.00

      TOTAL                                                                                                                          $ 4,423,136.87

 

                              Dated this 8th day of February, 2010

                              Lori Schaefers

                              Moody County Auditor

 

            Chairman May called the meeting to order.  Motion by Stenberg, seconded by Gullickson to approve the agenda.  All present voted “aye”.  Motion by Gullickson, seconded by Firman to approve the minutes of January 19, 2010.  All present voted “aye”.

 

            Motion by Firman, seconded by Stenberg to enter into executive session at 9:05 AM.  Reason: contractual matters.  All present voted “aye”.  Motion by Firman, seconded by Gullickson to resume regular session at 9:15 AM.  All present voted “aye”.

 

            Motion by Firman, seconded by Stenberg to adjourn to conduct business as Board of Adjustments at 9:15 AM.  All present voted “aye”.  Motion by Stenberg, seconded by Gullickson to resume regular session at 9:50 AM.  All present voted “aye”.

 

            Auditor Schaefers discussed paying for the EMT Basic Education program for 13 students.  The County will be reimbursed by grant money within approximately 30 days.

 

            Auditor Schaefers reviewed poor relief cases with the Board.  Motion by Gullickson, seconded by Firman to deny Case #20091202 due to no response from the patient to the information request.  All present voted “aye”.  Motion by Stenberg, seconded by Gullickson to deny Case #20091204 due to no response from the patient to the information request.  All present voted “aye”.  Motion by Firman, seconded by Stenberg to deny Case #20091207 due to no response from the patient to the information request.  All present voted “aye”.  Motion by Gullickson, seconded by Firman to deny Case #20091208 due to no response from the patient to the information request.  All present voted “aye”.

 

            Discussion was held on the load haul agreement between Moody County and Jerry’s Electric.

 

            Highway Superintendent Marc Blum met with the Board.  He submitted the 2009 Highway Department Annual Report to be filed in the Auditor’s Office.  Discussion was held on the purchase of culverts in 2010.  Motion by Stenberg, seconded by Firman to accept the bid of Huron Culvert & Tank as awarded by Beadle County and recorded in the Beadle County Commission proceedings dated January 6, 2010.  All present voted “aye”.  Discussion was held on the 2010 STIP project plan and funding.  Motion by Gullickson, seconded by Firman to approve the following Bridge Reinspection Program Resolution with all members present voting “aye”:

 

10020201

BRIDGE REINSPECTION

PROGRAM RESOLUTION

FOR USE WITH SDDOT RETAINER CONTRACTS

 

WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria.  These culverts are reinspected at intervals not to exceed four years.

 

THEREFORE, Moody County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.

 

The County requests SDDOT to hire Clark Engineering Corp (Consulting Engineers) for the inspection work.  SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost.  The County will be responsible for the required 20% matching funds.

 

Dated this 2nd day of February, 2010, at Flandreau, South Dakota.

 

                                                                                                Board of County Commissioners

                                                                                                Of Moody County

ATTEST:

Lori Schaefers                                                                           Martin May

County Auditor                                                                           Chairman of the Board

 

Blum presented the Highway 34 Maintenance agreement.  Motion by Gullickson, seconded by Stenberg to authorize Chairman May to sign the Highway 34 Maintenance & Financial agreement between the State of SD and Moody County.  All present voted “aye”.  Discussion was held on the purchase of a wing and a sandblaster.  Motion by Stenberg, seconded by Firman to authorize Blum to purchase a sandblaster, with the purchase amount up to $1,000.00.  All present voted “aye”.

 

            Auditor Schaefers presented a few items on behalf of the Soil Conservation office.  Motion by Gullickson, seconded by Firman to authorize the payroll change of John Hay’s wage to $14.00 per hour retro-effective January 18, 2010 as per the January 19, 2010 Soil Conservation District meeting minutes.  All present voted “aye”.  Motion by Gullickson, seconded by Firman to appoint Commissioner Stenberg to the Soil Conservation Award Program Board.  All present voted “aye”.

 

            Auditor Schaefers presented the General Fund Cash Surplus Analysis as of December 31, 2009 and reviewed the 2010 department budgets with the Board.

 

            Schaefers informed the Board based on First District’s recommendation, the County’s Energy Efficiency Block grant application will not include replacing the courthouse windows, as the energy efficiency payback time is too extensive and could prevent the entire application from being approved.

 

            Schaefers presented four abatements to the Board.  Motion by Stenberg, seconded by Firman to approve the application for partial abatement of taxes for parcel 22.01.09.07 in the amount of $603.14, parcel 22.01.03.13 in the amount of $599.28, parcel 21.50.27.01 in the amount of $482.40, parcel 21.10.05.03 in the amount of $803.76, and parcel 21.06.02.01 in the amount of $882.28.  Reason:  software did not correctly apply elderly tax freeze.  All present voted “aye”.

 

            Erica Rorvik, Moody County Librarian met with the Board.  She discussed having an additional part-time worker at the Resource Center provided by the Experience Works program.  Rorvik also presented her 6-month step increase.  Motion by Gullickson, seconded by Firman to approve the 6-month step pay increase of Erica Rorvik to Grade 15, Step B at $13.19 per hour retro-effective February 1, 2010.  All present voted “aye”.

 

            Commissioner Firman informed the Board that he would not be seeking re-election for another term as Commissioner.  Firman’s term expires December 31, 2010.

 

            Todd Kays, representing First District, briefed the board on economic development initiatives implemented during the calendar year of 2009.  Kays also discussed the Energy Efficiency Block Grant with the Board.

 

            The following reports were received and filed in the Auditor’s Office:  Register of Deeds fees $3,951.00 and Civil fees $1,114.10.

 

            Motion by Firman, seconded by Gullickson to approve the following claims and issue warrants, all present voted “aye”:  General:  A&B Business, copy contract 55.85, Avera/Flandreau Medical, County nurse salary 2661.66, Alltel, cell phones 120.72, Alco, extension cord 14.99, Buhl’s Cleaners, service 18.40, Century Business Products, copies/copier maintenance 70.00, Jesse Doyle, reimbursement 1241.51, Department of Revenue, blood alcohols 280.00, William Ellingson, office expense 1801.65, Ekern’s, service 154.74, Emergency Medical Products, supplies 79.14, Alvin Gullickson, travel 38.11, Patricia Hartsel, service 68.00, Hillyard, supplies 561.61, J&K, supplies 4.99, Knology, telephone/internet 329.69, Kennedy Pier & Knoff, service 137.20, Krull’s Garage, service 66.68, Linweld, supplies 174.74, Literary Guild Select, books 48.94, Law Enforcement Systems, forms 185.00, Martin May, travel 14.80, Mystery Guild, books 15.98, McLeod’s, supplies 134.50, Rhapsody Book Club, books 66.92, Reader Service, books 68.21, John Shaeffer, court appointed attorney 574.00, Lori Schaefers, travel 64.20, David Stenberg, travel 18.50, State Radio Communications, service 2250.00, Southwest Office Supply, supplies 725.82, Thompson Computer Service, supplies 49.99, Troy Wellman, reimbursement 1300.00.  Highway:  Auto Body Specialties, supplies/paint 201.35, Bob’s Electric, repairs 61.80, Booster, advertising 40.00, Boyer Ford, repairs 256.68, Butler Machinery, repairs 425.10, City of Colman, utilities 53.40, Dakota Alignment, service 1941.24, Don’s Tire Shop, repairs 15.00, Dakota Riggers, repairs 184.53, Great Plains International, repairs 27.84, J&K, supplies 143.63, Knology, phone/cable/internet 219.65, Kimball Midwest, supplies 563.40, NAPA, repairs 128.09, Powers, gas 1810.20, Rudy’s Welding, supplies 449.00, Sheehan Mack, repairs 76.07, Sturdevant’s, repairs 1476.41, Sanitation Products, repairs/supplies 586.66, Wheelco Brake & Supply, repairs/supplies 550.17, Zabel, supplies 355.51, Ace Towing, service 475.00.  Civil Defense:  Allan Miller, service 1298.34, Todd Struwe, service 1112.40, SBA Towers, tower rental 2448.48.  Flex:  Jennifer Christensen, reimbursement 21.00.  Miscellaneous:  City of Flandreau, utilities 1736.06, Cardmember Service, supplies 60.57, Eng Services, service 440.00, MidAmerican Energy, natural gas 5076.17, McLeod’s Printing, supplies 258.13, Powers Dakota Stop, gas/jail meals 1312.92, State Treasurer, monthly remittance 56707.85.  January Payroll:  149,752.27.

 

            Meeting adjourned at 12:00 PM.

 

ATTEST:           Lori Schaefers                                                               Martin May, Chairman

                        Moody County Auditor                                                    Moody County Board of Commissioners